Important Documents For Project Management

Title of project

Estimated budget

QAHE required around 200000£ for purchasing computer, laptop with latest processor. In addition to this QAHE need 100000£ for the improvement of infrastructure of campus.

Start date

30/05/19

Finish date

30/11/19

Project sponsor

Project manager

Main objective

· To renovate classrooms and computer labs

· Refurbish the campus for developing an environment of learning

· To ensure that classroom must fit for teaching in 21^st century with required equipments.

Overall suggested approach

PRINCE 2 approach used in this project.

Major risks involved in project

Cost risk, schedule risk, Performance risk, strategic risk, technological risk, operational risk, risk associated with external hazards, legal risk, resource risk and scope risk.

Stakeholder

Reason behind their interest in project

Things to be done for look out the stakeholders

Investors(Internal and external)

Internal Stakeholder:- It includes members of university like  director, owner, trustees etc. who invest in refurbishment project with an aim to develop campus that provide a positive learning environment.

External Stakeholder:- It includes government, educational agencies etc. who are willing to invest in  refurbishment project of QAHE. Their aim behind investment is to promote an advanced educational and learning facilities to students in order to prepare them for a successful career ahead.  

The project manager must ensure about the expectation of internal stakeholders regarding the development of proper infrastructure of campus must be fulfilled effectively throughout the project. In addition to this it is also essential for project manager to perform its operations ethically so that the goal of government toward promoting education must be accomplished.

Suppliers

It includes the dealers that provide infrastructure material related to furniture, computers, laptops etc. These suppliers are interested in this refurbishment project as they get an order of providing large number of stuff which provide higher benefit to them.

In order to make all the stuff related to refurbishment available without any delays it is very essential for project manager to look after the suppliers. This can be done by providing them fund in advance so that they can arrange the required material. In addition to this list of required material should be delivered to suppliers in advance for ensuring timely delivery.

Teachers

The lecturers and other staff members are interested in this project as they get more technical instruments that support them in performing their operations effectively. As they can explain the  course work to students much more easily using projector or related technical gadgets.

The project manager is not only responsible for the accomplishment of project rather it is also required to ensure that the objective behind the project can be accomplished. So, the project manager must communicate with teachers and provide them proper guidance regarding the procedure of using new technical instrument for performing their operations.

Interior designer

As this is a big project which provide an opportunity to interior designer for earning high capital over their project.

For accomplishing the project effectively and in planned manner, project manager must ensure that the proper fund as well as tools are available to designers so that they can perform operations properly. Apart from this a proper plan must be prepare in order to provide a detail information regarding the changed or advancements that are required by QAHE in their campus. So that designers will not get difficulty in performing their work as they known the direction of their operations.

Technical staff

These are the individuals who are responsible of arranging and setting the computer systems in lab and other areas of campus. The main reason behind the interest of technical staff in refurbishment project is that they get a chance to be a part of such as big project. This provide them a chance to earn more money and since the project is of university so they get a chance to again earn money if there is any issue arises in computers.

Technical staff plays an essential role in refurbishment project as they are responsible for properly setting up the computer and other technical system in campus. So it is essential to maintain their interest for which project manager can discuss their future plan with these technical staffs. They can also provide advance payment to technical staff so that they remain interested and dedicated toward their project tasks.